Privacy Policy
Effective Date: December 20, 2025
1. Introduction
Welcome to ApplyPro ("we," "our," or "us"). We are committed to protecting your privacy and being transparent about our data practices. This Privacy Policy explains how we collect, use, store, disclose, and safeguard your information when you use our AI-powered resume tailoring service at applypro.org.
We comply with the General Data Protection Regulation (GDPR) and other applicable privacy laws. By using our Service, you consent to the data practices described in this policy.
2. Information We Collect
2.1 Account Information
When you create an account, we collect:
- Name
- Email address
- Profile picture (if signing in with Google)
2.2 Content You Provide
- Resume Content: Your resume text, work experience, education, skills, and professional information
- Job Descriptions: Job posting details you provide for resume tailoring
- Generated Content: AI-generated resumes, cover letters, and related documents
- Job Applications: Information about jobs you're tracking in our tracker
- Profile Optimizations: LinkedIn and other profile information if you use our optimization tools
2.3 Payment Information
We use trusted third-party payment processors to handle all transactions. We do not store your credit card numbers or banking details on our servers. We only receive confirmation of successful payments and basic transaction information needed to manage your subscription.
2.4 Automatically Collected Information
- Browser type and version
- Operating system
- IP address
- Pages visited and features used
- Date, time, and duration of visits
- Device information
3. How We Use Your Information
- Provide Our Services: To generate tailored resumes, cover letters, and career documents
- Store Your History: To save your generated content for later access
- Track Applications: To help you manage your job search
- AI Processing: To analyze and optimize your content using AI technology
- Manage Subscriptions: To track usage limits and manage your account
- Improve Our Service: To analyze usage patterns and enhance features
- Communicate: To send service-related emails and important updates
- Security: To detect and prevent fraud and security incidents
4. Data Storage and Retention
Transparency Notice
We believe in being clear about what data we store. Here's exactly what we keep to provide you with a seamless experience.
4.1 What We Store
- Account Data: Your name, email, and account settings
- Generated Content: AI-generated resumes, cover letters, and optimizations
- Job Applications: Companies, positions, and statuses you track
- Subscription Data: Plan type, usage counts, and subscription status
4.2 What We Don't Store
- Original Files: Uploaded PDF/DOCX files are processed and then discarded
- Payment Card Details: Handled entirely by our payment processor
4.3 Data Retention
We retain your data for as long as your account is active. You can request deletion of your account and all associated data at any time by contacting us at support@applypro.org. Upon deletion request, we will remove your personal data within 30 days.
5. Data Security
We implement industry-standard security measures to protect your information:
- HTTPS/TLS encryption for all data transmission
- Encrypted database connections
- Secure API communication with third-party services
- Regular security monitoring and updates
- Access controls and authentication for all systems
While we take security seriously, no method of transmission over the Internet is 100% secure. We cannot guarantee absolute security of your data.
6. Your Rights Under GDPR
If you are in the European Economic Area (EEA), you have the following rights:
- Right to Access: Request a copy of your personal data
- Right to Rectification: Request correction of inaccurate data
- Right to Erasure: Request deletion of your personal data
- Right to Restrict Processing: Request limits on data use
- Right to Data Portability: Request data in a machine-readable format
- Right to Object: Object to processing for certain purposes
- Right to Withdraw Consent: Withdraw consent at any time
To exercise any of these rights, contact us at support@applypro.org. We will respond within 30 days.
7. Third-Party Services
We work with trusted third-party services to provide and improve ApplyPro:
AI Processing
We use Anthropic's Claude to power our AI features. When you generate a resume or cover letter, your content is sent to Anthropic for processing. Anthropic does not use your data to train their models.View Anthropic's Privacy Policy →
Authentication
We use Google OAuth to provide secure sign-in. This allows you to use your existing Google account without creating a new password.View Google's Privacy Policy →
Hosting & Infrastructure
Our application is hosted on Vercel, a leading cloud platform for web applications. Vercel provides secure, scalable infrastructure with data centers worldwide.View Vercel's Privacy Policy →
Analytics
We use PostHog, a privacy-focused analytics platform, to understand how users interact with our service and improve the experience. We do not sell your data to advertisers.View PostHog's Privacy Policy →
Payments
We use industry-leading payment processors to handle all transactions securely. These providers are bound by strict data protection agreements and only receive the minimum information necessary to process your payments.
We only share the minimum data necessary with these services and do not sell your personal data to any third parties.
8. Cookies and Tracking
- Essential Cookies: Required for authentication and core functionality
- Analytics: Privacy-focused analytics to understand usage and improve our service
- Local Storage: Browser storage for caching your preferences and work in progress
You can disable cookies in your browser settings, but this may affect the functionality of our Service.
9. International Data Transfers
Our services and infrastructure are primarily located in the United States. If you are accessing our Service from outside the United States, your data may be transferred to and processed in the United States. We ensure appropriate safeguards are in place for international data transfers in compliance with applicable data protection laws.
10. Children's Privacy
ApplyPro is not intended for users under the age of 16. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us immediately at support@applypro.org.
11. Changes to This Policy
We may update this Privacy Policy from time to time. When we make significant changes, we will notify you by email (if you have an account) and/or by posting a notice on our website. The effective date at the top will be updated. Your continued use of our Service after changes constitutes acceptance of the updated policy.
12. Contact Us
If you have any questions about this Privacy Policy or our data practices:
We will respond to all legitimate requests within 30 days.
This Privacy Policy was last updated on December 20, 2025. By using ApplyPro, you acknowledge that you have read and understood this Privacy Policy.