Privacy Policy

1. Introduction

Welcome to ApplyPro ("we," "our," or "us"). We are committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered resume tailoring service at applypro.org.

2. Information We Collect

3. How We Use Your Information

• AI Processing: Your resume and job description are sent to Anthropic's Claude API for real-time processing and tailoring
• Service Delivery: To generate tailored resumes and cover letters based on your input
• Payment Verification: To verify license key validity through Gumroad's API
• License Tracking: To prevent duplicate use of single-use license keys
• Service Improvement: To monitor performance and identify technical issues

4. Data Storage and Retention

Important: We prioritize data minimization and privacy:

• No Permanent Storage: Your resume text and job descriptions are NOT stored in any database
• Real-Time Processing: All AI processing happens in real-time during your session
• License Keys: Used license keys are stored temporarily in server memory to prevent reuse (cleared on server restart)
• Server Logs: Basic error logs may be retained for up to 30 days for debugging purposes
• No Long-Term Data: Once you close your browser or complete the session, your personal content is not retained

5. Data Security

We implement industry-standard security measures to protect your information:

• HTTPS encryption for all data transmission
• Secure API communication with third-party services
• No permanent storage of sensitive personal information
• Regular security monitoring and updates
• Access controls and authentication for administrative systems

6. Your Rights (GDPR & CCPA Compliance)

You have the following rights regarding your personal data:

• Right to Access: Request information about data we process
• Right to Deletion: Request deletion of your data (note: most data is not permanently stored)
• Right to Correction: Request correction of inaccurate data
• Right to Object: Object to certain data processing activities
• Right to Data Portability: Request a copy of your data in a structured format
• Right to Withdraw Consent: Withdraw consent at any time

To exercise any of these rights, please contact us at support@applypro.org

7. Cookies and Tracking

We use minimal cookies and browser storage:

• sessionStorage: Temporary storage during your browsing session (cleared when you close the browser)
• Essential Cookies: Required for basic site functionality
• No Third-Party Tracking: We do not use advertising or analytics cookies

8. International Data Transfers

Our services are hosted in the United States. By using ApplyPro, you consent to the transfer of your information to the United States and processing according to this Privacy Policy. We ensure appropriate safeguards are in place for international data transfers.

9. Children's Privacy

ApplyPro is not intended for users under the age of 18. We do not knowingly collect personal information from children. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Effective Date." We encourage you to review this Privacy Policy periodically for any changes. Continued use of our service after changes constitutes acceptance of the updated policy.

11. Contact Us